Eastop POS System (POS ERP)

POS ERP

Eastop POS ERP System integrated with wholesale, procurement, inventory and accounting for retail enterprise. Eastop POS ERP system supports multi-platforms, including Windows desktop, tablet, and mobile phones (Android/iOS). With the additional support of the Eastop e-Shop System, we could manage products, membership, pricing, inventory, promotion, and e-Coupon of different sales channels on one back-end platform. Eastop’s POS ERP solution provides a seamless shopping experience for customers across multi-channels, physical chain stores, web store, and mobile Apps shop..

Benefits of Eastop POS (1): POS with ERP

1.	Multi-Platform: To facilitate convenience access, Eastop Retail POS supports multiple platforms, including Microsoft Windows, tablet devices, and mobile phones (Android/iOS Apple). The mobile retail system facilitates exhibitions, temporary counters, etc;
2.	Total Solution: All data of sales/purchasing/logistics/accounting/market management/store/wholesale are unified in one database;
3.	Multi-Company: Large corporates operate multiple companies with wholesale and retail business. Product information and warehouse data of all subsidiaries are unified in the system. Transactions between companies can be done by just one click or automate settings. Consolidate reports for multiple companies can also be generated;
4.	Online-Offline: Use “REST Server” and “AES 256bits” Encryption Method. During online, Eastop POS operates directly on server; once disconnected, POS saves transaction records locally, and auto syncs all data to the server when it connects to the internet again.

Benefits of Eastop POS (2): POS with eShop

1.	Database: Unify all data of physical chain stores, web store, and mobile App shop on one backend, Eastop ERP;
2.	Operation: Manage product, pricing, promotion, and membership on ERP to ensure all business information is accurate and consistent;
3.	Customers: Integrate your client database from physical stores, web store and mobile app shop, including members’ information and points;
4.	Services: Improve service quality by providing instantly enquiry about sales and member points records, delivery status, product maintenance and repair status;
5.	Logistics: Support centralized warehouse management: goods reservation / replenishment / delivery;
6.	Procurement: Unify data for effective purchase arrangement;
7.	Cash flow: Reflect receipts and payment terms of physical stores, online stores or mobile phone stores and bank charges of credit cards to the general ledger in real-time;
8.	Promotion: Record every retail promotion activity of each retail receipt to facilitate management and calculation of promotion effectiveness.

Details of Eastop POS Retail Solution’s functions:

Eastop Mobile POS System:

1.	Platform: i) MS Windows Platform (Windows XP to Windows 10) ii) Android Platform (Phone/Tablet/Handheld) iii) iOS Platform (iPhone/iPAD)
2.	Database: POS related database is saved on local machine, allowing offline operations.
3.	Operation: During online, POS operates directly on server; once disconnected, POS saves transaction records locally, and auto syncs them to server after internet is connected.
4.	Simple installation: Local database will be created automatically based on server structure within a few minutes. Upon modification of the server side structure, local database can be synchronized through a single click.
5.	Eastop Mobile retail POS system is suitable for mobile retail stalls, temporary/exhibition counters, selling on train/car, extra counter, etc.
6.	Backed by Eastop ERP System, Eastop POS reflects real time data to backend departments: marketing, purchasing, inventory, logistic, and accounting, ensuring data consistency and accuracy.

EASTOP POS System (EPOS) Front-End:

1.	EASTOP POS supports real-time online and local offline modes, providing uninterrupted POS operation. When connected, it stores the transaction records in server database; once connection is broken, it saves transaction records to local database. When the connection is resumed, those records will be uploaded to the server automatically. Highly efficient and uninterrupted EASTOP POS not only reduces the management costs, but also improves the corporate and brand images.
2.	Advanced POS technology: One POS screen handles invoices/deposit orders and a variety of payments at the same time and flexible delivery method: Pick up/Delivery/Pick at other shops, also simple and straight forward operations for further deposit, cancellation deposit, returns goods, charge to an account, void transaction etc.
3.	Eastop POS supports multiple settings: currency, payment method, lot number, serial number, color, size, warehouse, unit, pricing, barcode, image, etc.
4.	Automotive promotions rules and combination is managed centrally by backend.
5.	Eastop POS shows the VIP/member’s purchase history for cashier to further promote suitable products.
6.	Authorized users can enquiry inventory information and reservation actions inter-shop instantly.

EASTOP POS System (EPOS) Back-End:

1.	Orders from Eastop POS, Eastop E-Commerce and Eastop Mobile Apps will be directly saved to Eastop ERP system, and shared for other departments, such as marketing, purchasing, logistic and accounting department. Since there is no redundant data entry, no data mining operation, the work load of back office is greatly reduced.
2.	Define and maintain Products, Pricing, Promotion and VIP Members information in Eastop ERP system to keep data consistent and accurate.
3.	The costs of the invoices can be re-evaluated after the month-end according to a first-in-first-out (FIFO) or average cost method, and the costs will be recorded in each invoice and posted to the general ledger in order to ensure data consistency and accuracy.
4.	User-definable bank surcharge for different pay terms such as Visa, Master, AE, etc. will be posted to corresponding accounts, thus saving man power and increasing data accuracy and consistency.
5.	Customer service enquiries customers/members purchase and bonus point history, delivery status, product maintenance, repair status, etc. in real-time, greatly reducing the workload of the customer support and improving the customer service quality.
6.	Replenishment can be calculated based on shop sales, default minimum and maximum quantity per shop, proportion setting shops, shops request, etc.
7.	Multidimensional user authority controls bring system security to the highest level, while user-definable event alerts can process corresponding actions such as sales, logistic, procumbent, replenishment, etc. automatically and accurately.
8.	8. Business Intelligence: As the basic tool of business intelligence, OnLine Analytical Processing (OLAP) can provide instant multidimensional data analyses and reports for sales & marketing, budgeting & forecasting, business process management and financial, etc.

Customers Centralfield, Wing Shing Photo Supplies, Zodiac Lighting etc. Successful Cases …

POS Promotion Management:

A) Condition:

1.	Date range/time slot/weekdays
2.	Products /product category
3.	Shops/e-shop
4.	VIP Level

B) Basic Promotion:

1.	% off a product(s)/category
2.	$ off a product(s)/category
3.	Fixed price product(s)/category
4.	% off an order
5.	$ off an order
6.	Cash Coupon with serial no and expiry control.
7.	Auto accumulate Bonus point(or cash dollar) of VIP

C) Buy M get N free:

1.	Buy product/category M and get product/category N Free. Multiple level/and repeatable supported. E.g. Buy 5 pcs M free 1 pc N, Buy 9 pcs M free 2 pcs N; Buy 12 pcs of M free 3 pcs of N. If the rule enable the repeatable option: Buy 18 pcs of M free 4 pcs of N(repeat rule: 9 pcs M free 2 pcs N twice); Buy 21 pcs of M free 5 pcs of N(Rule: buy 9 pcs M free 20 pc N and buy 12 pcs M free 3 pcs N).
2.	Buy $M1/$M2/$M3 and get $N1/$N2/$N3 discount.
3.	Buy M pcs and get N pcs cheapest free from a bundle/product category. E.g. multi-level/repeatable setting: Buy M1/M2/M3 pcs get N1/N2/N3 pcs cheapest free from a bundle/product category.
4.	Buy M1/M2/M3/M4 pcs and get N1%, N2%, N3%, N4% off.
5.	Buy M1 pcs and get N1% discount; Buy quantity between M1 and M2 and get N2% discount; Buy quantity between M2 and M3 and get N3% discount; Buy quantity more than M3 and get N4% discount. E.g. Buy <=5 pcs get 10% off; 6th-10th pcs get 20% off; 11th-15th pcs get 30% off; >=16th pcs get 40% off.

D) Total Amount Discount Offer: (Multi-Level setting is allowed)

1.	Spend $A and get B% off.
2.	Spend $A and get $B discount.
3.	Spend $A1/$A2/$A3 and buy Product M get B1%/B2%/B3% discount.
4.	% Spend $A1/$A2/$A3 and buy Product M get $B1/$B2/$B3 discount.
5.	Spend $A1/$A2 and buy any more with $B1/$B2 discount

E) Bundle Discount Offer:

1.	Buy A of the selected products/Category for $M. e.g. Buy 3 pcs of the selected products for $100.
2.	Buy any A Category product, add $M and enjoy one piece from the selected products/Category.
3.	Buy any A Category product, add $M and get one piece from each selected products Category B/C/D.

Regarding Eastop Retail System (POS) - Common Questions from Hong Kong Customers:

Why does your company need a POS retail system?

Many people may have this question: I can handle my accounting and procurement by myself without any problems. Why would I need to use a POS system in Hong Kong, or even a mobile POS? I believe this is a common question that many people often think about when they see POS. Especially for entrepreneurs who need to carefully consider every penny of their capital, POS in Hong Kong often becomes a choice that is pushed to the back burner due to the additional expense of implementing a retail system. However, in reality, a POS system in Hong Kong can offer more than just convenient management; it has numerous long-term benefits. The price of a POS system is actually more affordable than one might imagine:

Recommending a POS system to customers can accurately grasp operational resources: A POS system can accurately record inventory values, sales data, monthly net profits, etc. The greatest benefit of utilizing POS resources is that you can clearly understand the status of your Hong Kong store, make arrangements in advance for product pricing based on market demands, and reduce excess inventory. Additionally, a POS system in Hong Kong can help budget whether there is enough funding to expand into new markets.
Conducting more thorough business layout thinking and analysis: Comparing data through a POS system and understanding market trends can help you make more accurate and market-demand-driven choices for your current or next quarter's operational strategy.
A POS system can enhance business efficiency and save manpower resources: Instead of spending one or two hours daily on reconciliations, inventory checks, and organizing revenue data recorded throughout the day on paper, a POS system automatically records real-time data for transactions, purchases, and inventory checks. This saves you time and labor costs, allowing you to allocate resources more efficiently to activities that generate revenue for your store. A POS system in Hong Kong helps you achieve the highest operational returns.
Retail system recommendations can improve customer satisfaction and enhance effective communication: A POS system not only streamlines the checkout process but also records more customer data, fostering effective communication with customers. By utilizing customer consumption patterns and data, you can plan various marketing strategies to increase market share.

These reasons highlight why the Eastop POS system is recommended for ambitious entrepreneurs who aim to efficiently utilize minimal resources for maximum benefits. Eastop Retail System is a definite recommendation for POS systems, widely embraced across various industries and highly praised by numerous merchants.

What industries is the Eastar Retail Management System suitable for?

The Eastop Retail Management System is a comprehensive POS system in Hong Kong (iPad POS HK System). This accurate and convenient tablet POS system comes with over 400 customizable settings to meet the diverse needs of the retail market in Hong Kong (POS HK). It can be adjusted according to the requirements of different industries without the need to modify the system's source code, catering to various industry demands for POS systems in Hong Kong. Industries recommended for POS systems: jewelry industry, electrical appliance industry, fashion retail industry, beauty product industry, frozen meat retail and wholesale industry, and more.

POS HK Industry Focus 1: Jewelry Industry

The jewelry industry has some unique characteristics in Hong Kong, requiring a local system and consulting team with POS system experience in Hong Kong to meet the actual needs of customers.

iPad POS System Features for Product Characteristics:

Multiple product attributes: POS provides multiple data fields for recording information, allows customers to customize field names, and can filter products by different attributes, printing customized reports.
Jewelry requires recording both quantity and weight: It is recommended for customers to use a single product number to represent a piece of jewelry, with the POS inventory unit using weight (tael), and in analysis reports, displaying total quantity and weight by category.
Daily gold price fluctuations: POS provides batch gold price update functionality, allowing customers to set different POS system prices and establish new gold prices. After saving, the gold price will update the product's retail price and inventory cost.

iPad POS System for Business Operations:

a.POS Retail

Supporting various business models, the retail system can choose deposit orders, sales orders, etc., while integrating with a membership points system to handle various complex situations.
Gold installment plan: Recording installment contracts and accounts receivable for customer installment payments, the retail system can extract installment contracts to deduct deposits for consumption.
Commission calculation: Setting commission rates based on POS product data, the system automatically calculates commissions when creating invoices.
Setting multi-level prices based on POS system cost: Using multiple fields on the product page in the retail system to record different prices for individual products, Eastop also customizes a batch price update module for customers to update base prices and suggested retail prices for multiple products in bulk.

b.Purchasing and Inventory Management

Eastop's retail system offers comprehensive purchasing and receiving modules, allowing for outsourced processing or production adjustments when receiving finished goods, calculating and recording costs.
Real-time inventory inquiry: The retail system updates inventory in real-time based on incoming and outgoing shipments, while customizing inventory-related reports to display total quantity and weight as requested by customers.

c.Membership Management

Membership points system: Eastop POS system includes a membership points system to store data, which when used with the retail management system, allows members to use points as cash for purchases.
Universal query system: Instantly query customer data, retail system orders, and real-time inventory.

POS HK Industry Focus 2: Electrical Appliance Industry

iPad POS System for Industry Characteristics and Solutions:

The electrical appliance industry has different shopping processes, and the Eastop POS Retail System provides Hong Kong customers with a retail system interface to handle POS invoices/deposit orders, multiple payment methods, and support for various processes like self-pickup, delivery, cross-store pickup, and delivery services, enabling customers to efficiently process orders and deposits.
POS adds a "post-additional cost" field for recording installation costs generated during delivery and installation, updating the base price with the filled-in costs, addressing the issue of Hong Kong customers spending time calculating the cost of goods in the POS system price and net profit.
Serial number recording: POS records all product serial numbers, which are included on receipts for future maintenance and repairs.
Product descriptions on POS: The system allows pre-entered data in the product field, which can be printed on POS receipts for clearer information.

The retail management system supports which electronic payment methods?

Eastop Retail Management System supports various POS HK payment methods and can also handle multiple payment modes for a single transaction. The system is directly connected to payment methods like Octopus, Alipay, WeChat Pay, Visa, Mastercard, and UnionPay.

What promotional methods does the POS system in Hong Kong offer to assist with marketing campaigns?

The comprehensive POS system in Hong Kong offers a promotion management module to help you effectively manage retail market promotions (POS HK). The retail promotion management provides administrators with a platform to flexibly set up promotional activities. All promotional activities in POS HK are meticulously documented on each receipt to accurately calculate the effectiveness of each POS system promotion.

A) Conditions for setting up POS system promotions:

Date/Time/Day of the week
Designated POS product/category
Designated POS HK/e-Shop store
Designated membership level

B) Basic POS system promotions:

Discounts by POS product/product category
Fixed discounts by POS product/product category
Special POS system price promotions
Designated membership level

C) Buy M Get N with POS system:

Buy product M (or M category) get product N (or N category). POS can have multiple settings.Purchase designated POS products at default retail system prices $M1, $M2, $M3, with a deduction of $N1/$N2/$N3.

The iPad POS retail system allows for buy M get N on specific products. Multiple settings: M1/M2/M3 items get N1/N2/N3 items. This can be repeated.
Buy a specific quantity of M, enjoy a specific discount of N. Retail system prices can have multiple settings.
Step-by-step purchase quantities of M1/M2/M3/M4, the POS system can enjoy step discounts of N1%/N2%/N3%/N4%. For example: less than 5 items at 10% off; 6-10 items at 20% off; 11-15 items at 30% off; and 16 items or more at 40% off.

D) Total amount promotions on POS system: (Retail system prices can have multiple settings)

Default spend a specific amount $A, enjoy discount B%.
Default spend a specific amount $A, enjoy a discount of $B.
Spend a specific amount $A1/$A2/$A3 on POS, then buy a specific POS product M to enjoy a discount of B1%/B2%/B3%. For example: spend $100, get 10% off on M category products; spend $200, get 20% off on M category products, and so on.
Spend a specific amount $A1/$A2/$A3 on POS, then buy a specific POS product M to enjoy a discount of $B1/$B2/$B3.
Spend a specified amount $A1/$A2, get $B1/$B2 free gifts of your choice.

E) Bundle promotions on POS:

Purchase a specified amount $N to buy a designated product/category M items. (For example: $100 for any 3 items).
The iPad POS retail system defaults to buying category A products, adding a certain amount $N to choose one specified product.
The iPad POS retail system defaults to buying category A products, adding a certain amount $N to exchange for products in categories B/C/D, each one, etc.

Does the POS system in Hong Kong have a membership system and functions?

Eastop POS system in Hong Kong implements a membership tier system (Basic, Silver, Gold) that automatically upgrades based on POS spending. The membership points system allows members to earn points automatically with POS purchases, which can be used like cash.

Can mobile POS be used on a tablet?

Eastop's mobile POS system is a comprehensive solution that supports multiple platforms. The mobile POS can cater to iOS (iPad POS) and Android systems (tablet POS). Therefore, our system can support iPad POS and is compatible with tablet mobile POS systems.

Is the inventory of the POS system available for real-time inquiry?

Eastop's tablet POS system can do just that! The POS front-end and back-end share the same database, enabling real-time sharing of all retail system sales orders and inventory data. With a unified database, it is possible to check inventory across stores, facilitate instant stock transfers, and even enable cross-store pickups. The POS system's straightforward operations allow for complete inventory control.

Can a pop-up store use a tablet POS system?

Eastop's POS system offers a mobile POS system version and a REST version (Windows) with their respective lightweight databases for users. The tablet POS can seamlessly switch between real-time and non-real-time modes. In situations like Pop-up stores or exhibitions where internet connectivity may be limited or unstable, the mobile POS system can still create orders and process payments. The data will automatically sync to the backend database once internet connection is restored. This feature is recommended for use on iPad POS systems or Android tablet POS systems.

How is the price calculated in the retail system?

The pricing of the POS system depends on each customer's requirements and the number of users using it. If you are interested, you can fill out the inquiry form, and our company will arrange consultant personnel to understand your retail management system needs. They can provide you with POS system pricing and offer professional advice on iPad POS system recommendations.

Can the POS system support cash vouchers or gift vouchers?

The POS system has a rigorous cash voucher handling process, meticulously recording the sale and usage details of each cash voucher.

Can retail system projects apply for government funding?

The POS system in Hong Kong is eligible for government funding. The "Technology Voucher Program" aims to help applicants enhance productivity or upgrade business processes. This program covers various typical technology services and/or solutions. Applicants can also propose other technology services and solutions that meet the objectives of the Technology Voucher Program. They will consider applications on a case-by-case basis, and the POS retail system in Hong Kong is one of the projects that can be applied for.